When it comes to a property management company, we know you are using a lot of paper. Paper to record leases, memos, clauses, anything. We’re going to ask a question that could be considered controversial: Have you thought about going paperless? An average office uses about 10,000 sheets of copy paper every year, of that 45% of printed paper ends up in the trash by the end of the day, according to Record Nations. Going paperless is a big commitment, but in the end, it could truly be worth it. If you’re still on the fence, here are some reasons to consider paperless document management.

Better Record Keeping

Believe it or not, going paperless can lead to better record keeping. A paper filing system can keep everything together in the office, but what anyone outside the office? If a tenant wants to read their contract, allow them to easily access it. If you need to reference something while out of the office, you could do it from your phone. An online document management system holds all your documents in one place where it can be easily accessed by all members of your team.  

Improved Security

Though the internet is a scary place of hacks and data breaches, it doesn’t always need to be. Good paperless document management systems also come with security measures. Do you have a sensitive document for your eyes only? Password protect it, make sure no one else can access it. You can also encrypt your files so that no one outside the organization can have access.

Sustainability 

Last, but not least, you should consider going paperless for the environment. Every year the U.S. uses 68 million trees to make paper and paper products. Environmental sustainability is a hot button issue and it could help attract and retain renters whose core values align with yours.

Are you considering paperless document management, or have you already transitioned? Share your story in the comments. We can’t wait to hear!